PORT and HARBORS DIRECTOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under general administrative direction, plans, directs, manages, and oversees the activities and operations of the Port and Harbors Department including security functions and maintenance and repair activities; ensures harbors are operated in accordance with Title 14 of the Ketchikan Municipal Code; ensures port and harbors facilities are provided for the continued economic growth and prosperity of Ketchikan; coordinates assigned activities with other departments and outside agencies; and provides highly responsible and complex administrative support to the City Manager. The mission of the Port is to maintain and operate the Port of Ketchikan in a manner that provides for the safe and convenient use of the Port facilities by the cruise industry, commercial fishing fleet, charter boat fleet and the general public. The Port is operated in accordance with Title 13 of the Ketchikan Municipal Code. The Port will endeavor, with the aid of the City Council, City Managers Office, Port and Harbors Advisory Board and the Cruise Ship Industry, to identify and pursue construction of new facilities and maintain existing facilities. The Port will further endeavor to promote the City of Ketchikan and assist the community in achieving economic growth. The Port and Harbors Director must perform all duties in a manner that reflects positively on the City and the Department. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. 1. Assumes full management responsibility for all Port and Harbors Department services and activities including security functions and maintenance and repair activities; ensures harbors are operated in accordance with Title 14 of the Ketchikan Municipal Code; establishes short and long-range goals for the Department consistent with the Port and Harbors mission statements. 2. Manages the development and implementation of departmental goals, objectives, and priorities for each assigned service area; recommends and administers policies and procedures. 3. Establishes, within City policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly. 4. Assesses and monitors work load, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs and implements changes. 5. Plans, directs, and coordinates, through subordinate level staff, the Port and Harbors Departments work plan; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with key staff to identify and resolve problems. 6. Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements progressive discipline and termination procedures. 7. Oversees and participates in the development and administration of the department and capital improvement budgets; oversees consultants and construction project; oversees/administers approves the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures and implement budgetary adjustments as appropriate and necessary. 8. Conducts regular financial and marketing analyses and research; prepares status reports, proposes policies, plans, including facility operating plans, and tariff, rate studies, ordinance, and fee schedule changes to the City Manager and the City Council; advises the C ty Manager, City Council and Port and Harbors Advisory Board on Port and Harbors policy matters. 9. Coordinate Port operations with the cruise ship lines and the cruise ship agents; ensures compliance with Passenger Facility Security Plan and 33 CFR Part 105; updates plan annually. 10. As the Facility Safety Officer (FSO), oversees and directs implementation of Port Security, including close coordination with Police, Fire, Harbormasters and Coast Guard. 11. Performs a variety of marketing activities in order to promote the City of Ketchikan and assist the Community in achieving economic growth. 12. Plans the programs and operations of the department to meet the short and long-range goals of the Port and Harbors department; directs and controls the operations of the department in order to implement department goals and programs. 13. Conducts physical evaluation of facilities and develops capital replacement schedule; evaluates technical proposals and change orders for port and harbors projects. 14. Writes grant applications for capital projects as necessary; administers grants. 15. Provides staff assistance to the City Manager/KPU Manager; prepares and presents staff reports and other necessary correspondence. 16. Represents the Port and Harbors Department to other departments, elected officials, and outside agencies; coordinates assigned activities with those of other departments and outside agencies and organizations. 17. Explains, justifies, and defends department programs, policies, and activities; negotiates and resolves sensitive and controversial issues. 18. Participates on a variety of boards, commissions, and committees. 19. Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of ports and harbors security and maintenance; incorporates new developments as appropriate. 20. Responds to and resolves difficult and sensitive citizen inquiries and complaints. 21. Performs related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Operations, services, and activities of a comprehensive Port and Harbors program. Advanced principles and practices of program development and administration. Modern principles, practices, and techniques of port and harbors administration, organization and operation. Principles and practices of municipal budget preparation and administration. Principles and practices of marine facilities management, including but not limited to the development and implementation of facility operating and maintenance plans, rate studies and tariff revisions, marketing plan development, records management and report preparations. Principles and practices of public administration and management, including budgeting, fiscal control, program planning and development, and strategic planning. Principles and practices of emergency management and emergency management coordination. The provisions of Title 13 and 14 of the Ketchikan Municipal Code and other applicable local, state, and federal boating regulations. Coast Guard Homeland Security Regulations established under Title 33, Code of Federal Regulations (CFR). Serves as Ketchikans Port Facility Company Security Officer (CSO) as defined in the Ketchikan Port Facility Security Plan. Reviews and updates the Ketchikan Port Facility Security Plan. Principles and practices of public relations. Occupational hazards and standard safety practices. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles of supervision, training, performance evaluation, and progressive discipline. Pertinent