Proposal Coordinator - Hybrid Location US-OH-Dayton ID 2024-1377 Category Marketing Position Type Full-time Regular Remote No Overview Job Summary: This position is primarily responsible for performing various administrative tasks associated with the development, coordination and distribution of proposals and other business development materials. This position would be a Hybrid role and the successful candidate would need to be located near one of our offices. Dayton, Cincinnati, Columbus, Denver, Atlanta, Houston, Virginia Beach, Indianapolis Responsibilities Essential Functions: Works with Proposal Team, internal and external clients on proposals and statements of qualifications from first notification to assembling and shipping final product. Establishes and coordinates proposal schedules for proposal team leading pink and red team review meetings when appropriate. Attend as necessary pre-proposal meetings with or on behalf of proposal team. Attend with assigned manager proposal debriefs. Edits and maintains proposal materials including but not limited to resumes, project descriptions, text library, and graphics, within firm's MIS database and appropriate proposal directories. Performs quality assurance/quality control checks on all submittals. Tracks proposals from start-to-finish using firm's MIS proposal tracking log. Works with Proposal Team, internal and external clients on creating presentations/interviews as requested. Updates and maintains professional resume information through the employee database for all employees in assigned offices. Reviews for accuracy and updates when necessary, company and professional license certification information for proposal submittals. Maintains inventory of proposal supplies and marketing collateral for assigned service line(s) or office(s). Maintains local proposal directory and archiving. Reviews proposal announcements from various sources including websites, newspapers, etc. Participates in other internal Business Development support as needed. Qualifications Required Qualifications: Must have BA/BS and four (4) years related experience or six (6) years related experience. Must be mentally and physically capable of performing all essential duties required of the position. Must possess above average Microsoft Office suite skills. Must be proficient with InDesign, Adobe Suite products, Visio, database management software/procedures and the Internet. Must maintain positive working relationships with others, both internally and externally. Must demonstrate excellent oral and written communication skills. Must be able to anticipate, understand and respond to the needs of internal and external clients. Must be able to work collaboratively and effectively with others to set goals, resolve problems, and make decisions to enhance organization effectiveness. Must demonstrate the ability to undertake self-directed tasks when necessary. Must possess strong conflict resolution skills. Must demonstrate excellent time management skills. Must demonstrate excellent attention to detail. Must demonstrate the capacity to prioritize by assessing situations to determine urgency. Must be able to develop a work schedule, set goals, create/implement action plans and monitor progress towards goals. Must demonstrate the ability to make clear, timely decisions. Must be able to work overtime as needed. Must be able to travel occasionally. Resulting Physical Qualifications: Must be able to sit for extended periods of time. Must be able to operate and manipulate standard office equipment. Must be able to occasionally reach, bend, climb and/or balance. Must be able to frequently lift and/or move 10 pounds and occasio