Position Title: Deputy Register/ Clerk at the Coshocton Public Health District

Full Time- $14.00-$16.00/ hr

To apply for the position, a resume and cover letter must be emailed to debraeppley@coshoctoncounty.net and kimarden@coshoctoncounty.net.

It may also be dropped off in person at 637 Chestnut Street in Coshocton Monday-Friday from 8am-4pm.

Position Introduction:

• Serves as the Vital Statistics (VS) Deputy Registrar/Clerk. Under general supervision, greet and provide customer service to the public; follow established procedures performing a variety of clerical tasks to create, maintain and process vital statistics records and requests for birth and death records; and provide support to the environment services program as directed by assisting with permit and licensure processes.

Essential Duties and Responsibilities:

Vital Statistics:

• Examine records requests and other documents furnished by customers to review for accuracy, completeness and relevancy of information and to determine if the criteria established by law for release of records have been met.
• Produce and release certified copies of vital records.
• Enter data, search for and retrieve records using multiple automated and manual records management systems to post, update and/or adjust records.
• Operate a variety of office machines and office equipment to maintain vital records and to produce certified vital records.
• Write routine correspondence involving basic subject matter to return applications for vital records when insufficient payment or insufficient documentation of proper purpose was received without the initial application.
• Verify the validity of vital records.
• Assist with preparing vital records and data for department use and partner agencies.

Deputy Registrar:

• Compile, verify and process information regarding home births.
• Compile, verify and process information regarding death registration without a funeral home.
• Track vital statistics security paper usage.
• Prepare and/or assist with Vital Statistics reports as requested.
• Maintain Vital records in accordance with the Health Department Record Retention Policy.
• Answer questions from internal and external customers in regards to Vital Statistics rules and regulations.
• Participate in ODH/OPHA Vital Statistics training.
• Assist other employees and customers with tact, patience, empathy and by utilizing all available resources to provide the best possible service.

Customer Service:

• Greet customers and answer questions (in person, by telephone, email and regular mail) regarding rules/regulations governing release of records, standard office processes and department services with tact, patience, empathy and by utilizing all available resources to provide the best possible service.
• Accept fees for department services.

Administration:

• Assist Environmental Services with monitoring of permits and license renewal dates and send correspondence to appropriate individuals/entities.
• Assist Environmental Services with maintaining records of approved license and permits and provides receipts for permits and licenses.
• Perform duties as assigned by Health Commissioner and/or Directors.

*Clerical: *

• Balance revenue with register receipts at the end of each business day.
• Perform opening and closing procedures.
• Answer and direct telephone calls.
• Maintain filing systems.
• Prepare and send outgoing mailings and packages.
• Order and maintain supply inventory for district health

Other Duties and Responsibilities:

Ensures ag