Bering Straits Native Corporation Contracts Administrator in Anchorage, Alaska
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Bering Straits Native Corporation is currently seeking a qualified Contracts Administrator in Anchorage, AK. This position is responsible for administering contractual agreements, related data and deliverables in an organized manner for Bering Straits Native Corporation and its subsidiaries involved in the performance of federal government and commercial projects, including construction. The Contracts Administrator is responsible for preparing non-disclosure agreements, teaming agreements, subcontracts and other formal documents for a variety of project types. This is a direct report to the Sr. Manager of Legal Services but may also be tasked with providing technical advice and contract documentation support to Operations and Accounting through General Counsel or his/her designee. Individual may also assist with contract auditing, and compliance analysis.
ESSENTIAL DUTIES & RESPONSIBILITIES
The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position, and are not intended to reflect all duties performed within the job. Other duties may be assigned.
Provides day to day contract administration for federal contracts and subcontracts.
Administers contracts and subcontracts, through an organized program to calendar key dates, key responsibilities, and notice requirements.
Maintains contracts, subcontracts, and related files/records in a central repository or database for use by the operating subsidiaries and BSNC. These files must be maintained for audit review.
Updates contract files when the parties sign change orders or modifications, and preserves critical communications concerning disputes, deliveries, claims, changes, or performance issues.
Prepares and disseminates information regarding contract status, compliance, modification, and termination to legal counsel. Notifies management team of executed changes.
Participates in audits of contracts for compliance with internal controls and procedures, the FAR, Government regulations, and state law.
Ensures all compliance reports are submitted or dispatched accurately and timely in accordance with contract and corporate requirements.
Dispatches contract information to department representatives as needed to support procedural requirements. Maintains logs to track disposition of information and maintain complete files.
Maintains and updates the System for Award Management (SAM) profile for all subsidiaries.
Works with the corporate Legal department as well as the Business Development/Operations Groups to structure contracts that effectively manage risk for the company.
Corresponds with internal and external customers. This includes working with customers to coordinate modifications and working with Finance/Accounting department to ensure there is adequate funding for incrementally funded projects.
Coordinates contract administration between executive management, attorney, subcontractors, consultants and customers.
Manages and updates BSNC’s standard operating procedures for contract administration in coordination with General Counsel.
Other duties as assigned.
QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required (Minimum) Qualifications
Must be proficient with the application and knowledge of the FAR, DFAR, Service Contract Act, Davis Bacon Act, GSA schedules, and various contract types.
Minimum 4-6 years’ experience with contract administration, compliance, purchasing or related field, preferably in support of Government Construction and/or Services contracts.
Excellent Proficiency with Microsoft Software Suite (Word, Access, Excel, and PowerPoint).
Possess a strong desire to expand responsibility and increase experience and knowledge through continuing education. BSNC will work with the appropriate candidate to grow his/her experience and knowledge.
Knowledge, Skills, Abilities, and Other Characteristics
Knowledge of business and management principles involved in contract formation, government contracting processes, such as solicitation, source selection, purchasing, contract administration, and closeout.
Able to interpret the FAR, standard contract terms and conditions, contract parts and organization, prime-sub arrangements, and supplier sales forms.
Knowledgeable in commercial contracts principles including Uniformed Commercial Code, master agreements, and other standard forms.
Ability to work independently and apply sound judgment and reasoning skills to a variety of situations, multi-task and collaborate effectively with other personnel to meet deadlines.
Verbal and written communication, attention to detail, organizational skills, and familiarity with contracts and compliance concepts. Able to work with lengthy documents within critical deadlines Candidate must be capable of identifying potential contractual problem areas early on, assessing alternate courses of corrective action and recommending satisfactory solutions.
Bachelor’s degree in the field of Business, Accounting or Legal process preferred.
Involvement with Department of Defense projects is a plus.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.
Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.
- No supervisory responsibilities.
ADDITIONAL QUALIFYING FACTORS
As a condition of employment, may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check results to obtain access to military base. Must have reliable transportation to/from work a necessity and must be able to obtain access to military installations.
Shareholder Preference. BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
Bering Straits Native Corporation is an Equal Opportunity/ AA/ Male/ Female/ Disability/ Vets employer.
We participate in the E-Verify Employment Verification Program. We are a drug free workplace.
Requisition ID: 2996